Therapy Service Administrator

We are looking for a discreet, proactive and experienced Administrator to:

  • ensure the smooth day-to-day running of a busy and growing IAPT counselling service through excellent administration and office management
  • work closely with and support the Head of Therapy Services, Team Co-ordinator and Evening Administrator to ensure effective management and organisation of the service.

This is a fast-paced and engaging role for an articulate candidate who has excellent attention to detail, the ability to effectively manage several tasks at once, and a desire to learn in the role. Duties are varied and include:

  • overseeing service management: welcoming visitors to the premises; handling client queries over email and telephone and ensuring messages are dealt with efficiently and in a timely manner; booking client appointments; handling correspondence for counsellors
  • developing, reviewing and maintaining effective information management systems within the counselling service including the office calendar, attendance records, and client waiting list with guidance from the Head of Therapy Services 2
  • managing and updating of database systems and clinical information as required
  • responding to enquiries, safeguarding communication pathways and managing the caseload on the database system.
  • Setting in place administrative systems and procedures, to keep them up accurate and up to date
  • assisting in the collection and registration of data for monitoring purposes and statistical reports
  • overseeing the work of office volunteers and temporary staff
  • assisting the Head of Therapy Services in the recruitment and induction of new staff
  • attending staff meetings, line management meetings and training where appropriate
  • performing any other ad hoc duties required to ensure the effective running of the service, as required by the Head of Therapy Services

Click here for the Job Description

 

Evening Therapy Service Administrator

We are looking for a discreet, proactive and experienced Administrator to:

  • ensure the smooth day-to-day running of a busy and growing IAPT counselling service through excellent administration and office management
  • work closely with and support the Head of Therapy Services, Team Co-ordinator and Evening Administrator to ensure effective management and organisation of the service.

This is a fast-paced and engaging role for an articulate candidate who has excellent attention to detail, the ability to effectively manage several tasks at once, and a desire to learn in the role. Duties are varied and include:

  • overseeing service management: welcoming visitors to the premises; handling client queries over email and telephone and ensuring messages are dealt with efficiently and in a timely manner; booking client appointments; handling correspondence for counsellors
  • developing, reviewing and maintaining effective information management systems within the counselling service including the office calendar, attendance records, and client waiting list with guidance from the Head of Therapy Services 2
  • managing and updating of database systems and clinical information as required
  • responding to enquiries, safeguarding communication pathways and managing the caseload on the database system.
  • Setting in place administrative systems and procedures, to keep them up accurate and up to date
  • assisting in the collection and registration of data for monitoring purposes and statistical reports
  • overseeing the work of office volunteers and temporary staff
  • assisting the Head of Therapy Services in the recruitment and induction of new staff
  • attending staff meetings, line management meetings and training where appropriate
  • performing any other ad hoc duties required to ensure the effective running of the service, as required by the Head of Therapy Services

Click here for the Job Description

 

For both roles the application deadline is Friday 22nd May.

To apply please get in touch with [email protected]